Skip to Content

AA/PPS 02.02.22 - Designation of Special Registration Groups

Designation of Special Registration Groups

AA/PPS No. 02.02.22 (2.21)
Issue No. 1
Revised: 11/15/2019
Effective Date: 10/07/2015
Next Review Date: 12/01/2023 (E4Y)
Sr. Reviewer: University Registrar


    1. This policy addresses the criteria for designating special registration groups relative to registering for classes.

    1. Special Group – any group of undergraduate or graduate students that is given preference with regard to course registration. Specifically, special groups are allowed to register for classes before the general student population.

    1. Justification for designation as a special group will generally fall into one of two broad categories:

      1. Need

        1. Group seeking designation is engaged in an activity that advances the mission of the university, and such engagement creates a need for that group to be given special consideration.

        2. Group would be placed at an academic disadvantage if not given special consideration.

      2. Recruitment and Merit

        1. Designation as a special group is used as a recruiting tool for a group that is critical to the mission of the university.

        2. Designation as a special group is awarded for meritorious performance or service to the university.

      There may be other justifications that do not fall into these two broad categories, and groups are encouraged to articulate these in their applications.

    2. Application and Evaluation Procedure

      1. Groups seeking special group designation should prepare a one-page application that articulates the justification for such designation, including for which semesters the group would like special consideration. The application will include an estimate of the number of students affected. The application must be approved at all levels, including the vice president in the sponsor’s reporting line.

        1. Proposals supported by the sponsor’s vice president will be forwarded to the University Registrar, who will present the proposal to the Registration and Academic Calendar Coordinating Committee (RACCC).
      2. The special groups subcommittee of the RACCC will review the proposal and make a recommendation to the full committee. The full committee will vote to approve or deny the subcommittee’s recommendation.

      3. Final approval will be made by the associate vice president for Enrollment Management and Marketing.

    3. Other

      1. Every five years, the committee will ask the sponsors of each special group to verify that the benefit is still needed. If so, the approval will be extended for an additional five years.

      2. The RACCC reserves the right to limit the total number of students given special registration consideration.


    1. Reviewer of this PPS includes the following:

      Position Date
      University Registrar December 1 E4Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded. University Registrar; senior reviewer of this PPS

    Associate Vice President for Enrollment Management and Marketing

    Provost and Vice President for Academic Affairs