UPPS 08.01.06 - Student Recreation Center

POLICY STATEMENTS

1. The purpose of this policy is to establish procedures and guidelines that are used to manage the Student Recreation Centers (SRC) at Texas State University’s San Marcos and Round Rock campuses. In addition, this policy defines the user groups involved with the use of this facility and establishes the fees for each category of user.

2. The specific objectives of this policy are to:

   1. identify the annual operating hours of the SRC;

   2. establish user eligibility requirements and priorities;

   3. establish fees for membership;

   4. establish a rental fee schedule for the use of space by groups; and

   5. identify the procedures to be followed for making a reservation.

OPERATING PROCEDURES

1. The SRC is available for use during days in which the university is officially open. Listings of hours of operation are available on the SRC website.

2. Facility usage rules and guidelines are posted in the SRC on the SRC website.

3. User Groups – Memberships are non-refundable and non-transferable. Individuals who are eligible to obtain a membership and use the SRC must qualify under one of the following user categories:

   1. Student – anyone taking at least one credit hour and has a current Texas State ID card. Students may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Students may sponsor additional dependents at a higher rate.

   2. Faculty and Staff – any employee who is benefits-eligible (50 percent full-time equivalent or greater) or retired employee who has a current Texas State ID card. Faculty and staff members may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Faculty or staff may sponsor additional dependents at a higher rate.

   3. Texas State Graduate – an individual who has received a degree from Texas State. Texas State graduates may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Graduates may sponsor additional dependents at a higher rate.

   4. Continuing Student – a student who is not currently enrolled, but was attending class the prior semester and is planning to enroll for the coming semester. Continuing students may sponsor one spouse, domestic partner, or child 18 years of age or older residing in the same household. Continuing students may sponsor additional dependents at a higher rate.

   5. Spouse or Dependent – Spouse or domestic partner of a student, faculty, staff, Texas State graduate, or continuing student listed under Subsections a. through d. A dependent child is any one 16-25 years of age or older residing in the same household.

   6. Texas State Guest for Sponsored Programs – an individual who is attending a recognized Texas State sponsored program (e.g., a camp or workshop).

   7. Other – The director of Campus Recreation can extend a membership when the interests of the university are served.

4. Fees and Rates

   1. The Department of Campus Recreation Memberships website lists rates and fees charged to all user categories. Individuals must pay the appropriate fees to purchase a membership card. The SRC entrance is restricted to those individuals with validated membership cards (students, faculty, and staff will use their Texas State ID cards). All memberships are non-refundable and non-transferable.

   2. Faculty and staff who join WellCats, the university employee wellness program, may be eligible for a subsidy towards an SRC membership. WellCats information may be found online.

   3. The Pricing for Reservations chart lists rates and fees charged to groups using the SRC. In addition to these fees and rates, groups may assume additional costs, depending on the reservation’s purpose.

   4. Fees and rates are reviewed annually by the Department of Campus Recreation and the Campus Recreation Advisory Council.

   5. Payroll deduction is available for faculty and staff memberships.

5. Reservation Procedures

   1. A group wishing to use space in the SRC must complete an online reservation request form.

   2. The associate director of Facilities and Operations for Campus Recreation, or designee, must receive the reservation at least 10 business days prior to the scheduled event.

   3. In most cases, parties may make reservations no more than one year in advance. Parties must submit reservation requests by January 15 for the next fiscal year.

   4. Reservations received after the January 15 deadline are evaluated and confirmed upon space availability.

   5. The associate director of Facilities and Operations for Campus Recreation will assess the fees associated with the proper user groups. The fees include:

      1. rental fees;

      2. damage fees;

      3. liability insurance requirements;

      4. security requirements (if any); and

      5. required staffing fees.

REVIEWERS OF THIS UPPS

1. Reviewers of this UPPS include the following:

   Position	Date
   Director, Campus Recreation	Nov 1 E3Y
   Associate Director of Facilities and Operations for Campus Recreation	Nov 1 E3Y

CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

Director, Campus Recreation; senior reviewer of this UPPS

Associate Vice President for Student Success and Dean of Students

Vice President for Student Success

President