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AA/PPS 01.02.03 - Guidelines for the Formation and Operation of College, Center, or Institute Advisory Councils at College Level and Below

Guidelines for the Formation and Operation of College, Center, or Institute Advisory Councils at College Level and Below

AA/PPS No. 01.02.03 (1.02)
Issue No. 2
Effective Date: 4/24/2018
Next Review Date: 3/01/2023 (E5Y)
Sr. Reviewer: Associate Provost


    1. The objectives of advisory councils, at the college level and below, vary from entity to entity within Texas State University and may include the following:

      1. to promote good relations and a good image for the entity with the community served;

      2. to provide a channel of communication to the community served by the entity;

      3. to work collaboratively with the president and University Advancement to provide feedback on the strategic direction of the entity;

      4. to provide assistance to the administration in the recruitment of students, the identification of opportunities for student employment, and the placement of graduates; and

      5. to help identify opportunities and facilitate faculty and student involvement with employers and the professional community, and to provide feedback regarding the effectiveness of the entity’s programs.


    1. For purposes of this policy, a college advisory council is limited to college level and below (e.g., school, department, or special programs).

    2. The respective deans are delegated the authority for establishing (on a voluntary basis) college advisory councils. When planning for the council begins, and as prospective members are considered, the dean will be responsible for assuring that communication occurs between all relevant administrative areas, including University Advancement and Academic Affairs.

    3. The deans will be responsible for assuring proper coordination and interaction between the advisory councils, Academic Affairs, and University Advancement. This coordination and interaction with the two divisions should include (at a minimum):

      1. involving University Advancement in the planning process for the establishment of a college advisory council;

      2. reviewing and identifying prospective council members with University Advancement;

      3. ensuring prompt and consistent communications with University Advancement, including providing names and contact information for members of all college advisory councils; and

      4. communicating with University Advancement about planned solicitations.

    4. The deans will request assistance from University Advancement to coordinate the following:

      1. researching prospective advisory council members and providing feedback to colleges, schools, and departments; and

      2. planning and implementing external activities.

    5. As part of the procedure for formation of a college advisory council, the deans will submit the following information for approval by the provost and vice president for Academic Affairs:

      1. objectives (purposes) of the council;

      2. procedures for nominating members;

      3. number of meetings (normally) to be held per year;

      4. term of office members;

      5. major activities (duties) of members; and

      6. criteria for selection of members.

    6. Initial membership and changes in membership will be approved by the provost and vice president for Academic Affairs.


    1. It is the responsibility of the individual wishing to form a college advisory council to hold preliminary discussions with the dean or supervisor, as well as the provost and vice president for Academic Affairs and the vice president for University Advancement, prior to initiating activities associated with the development of the college advisory council.

    1. Reviewer of this PPS includes the following:

      Position Date
      Associate Provost March 1 E5Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Associate Provost; senior reviewer of this PPS

    Provost and Vice President for Academic Affairs