University Policies
University Policies
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01 Executive Management
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01.01 University Policy/Procedure
UPPS 01.01.01 Policy and Procedure Statement System [Word] UPPS 01.01.05 Committees [Word] -
01.02 Governing Board
UPPS 01.02.01 Foundation Reports to the Board of Regents [Word] -
01.03 Planning
UPPS 01.03.01 Space Management [Word] UPPS 01.03.02 University Construction Policy [Word] UPPS 01.03.04 Outcomes Assessment for Continuous Improvement [Word] UPPS 01.03.05 Administrative Surveys [Word] -
01.04 Legal Issues
UPPS 01.04.01 Claims, Judgments, and Settlements Against the University [Word] UPPS 01.04.02 Ethics Policy [Word] UPPS 01.04.04 Opening Meetings of University Committees to Members of the Press and Public [Word] UPPS 01.04.06 Legal Resources for Advisors to Student Organizations [Word] UPPS 01.04.08 Service Animals [Word] UPPS 01.04.10 Registration, Control, and Marketing of University Symbols [Word] UPPS 01.04.11 Guidelines for Use of Texas State Logos and System Statement Graphic [Word] UPPS 01.04.12 Designation of Official Texas State Stationery [Word] UPPS 01.04.14 Display of National and State Flags [Word] UPPS 01.04.26 Intellectual Property: Inventions, Discoveries, and Patents (IDP) [Word] UPPS 01.04.27 Intellectual Property: Ownership and Use of Copyrighted Works [Word] UPPS 01.04.30 Release of Information Pursuant to the Texas Public Information Act [Word] UPPS 01.04.31 Access to Student Records Pursuant to the Family Educational Rights and Privacy Act of 1974 [Word] UPPS 01.04.32 University Records Management [Word] UPPS 01.04.33 HIPAA Hybrid Designation [Word] UPPS 01.04.40 Reporting Criminal Offenses [Word] UPPS 01.04.41 Protection of Minors and Reporting Abuse Policy [Word] UPPS 01.04.42 Clery Act Compliance [Word] UPPS 01.04.45 Concealed Carry of Handguns by License Holders on University Premises [Word] UPPS 01.04.46 Prohibited Initiatives - Diversity, Equity, and Inclusion [Word]
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02 Academic Administration
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02.01 Instruction
UPPS 02.01.02 International Memorandum of Understanding and Inter-Institutional Agreement Policy and Procedures [Word] UPPS 02.01.12 Tuition and Fees Refund Appeal Policy [Word] -
02.02 Research
UPPS 02.02.01 Applying for Sponsored Programs [Word] UPPS 02.02.02 Sponsored Programs - Post Award [Word] UPPS 02.02.03 Protection of Human Research Subjects [Word] UPPS 02.02.04 Faculty Incentive Compensation for Externally-Funded Sponsored Programs [Word] UPPS 02.02.05 Animal Care and Use Policy [Word] UPPS 02.02.06 Research Cash Advances [Word] UPPS 02.02.07 Researcher Conflicts of Interest in Research and Sponsored Program Activities [Word] UPPS 02.02.08 Conflicts of Commitment in Research and Sponsored Program Activities [Word] UPPS 02.02.09 Email Recruiting of Research Participants [Word] UPPS 02.02.10 Export Control Laws and Regulations [Word] UPPS 02.02.11 Addressing Allegations of Misconduct in Academic Research and Scholarship [Word] UPPS 02.02.12 Applying for Sponsored Programs (Graduate Students) [Word] -
02.03 Public Service
UPPS 02.03.01 Honorary Doctoral Degrees [Word] -
02.04 Academic Support
UPPS 02.04.01 The University Star and KTSW Policies and Procedures [Word] -
02.05 Scholarships, Academic & Athletic
UPPS 02.05.01 University Scholarship Policy [Word] -
02.06 Academic Calendar
UPPS 02.06.01 Student Absences for Religious Holy Days [Word] UPPS 02.06.03 Excused Absence Policy Related to University-Sponsored Events [Word]
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03 Fiscal Operations
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03.01 Accounting
UPPS 03.01.03 Allowable Purchases of Awards and Flowers [Word] UPPS 03.01.05 University Income Recognition and Associated Cash-Handling Procedures [Word] UPPS 03.01.06 Students' Financial Obligations [Word] UPPS 03.01.09 Fiscal Responsibilities of Account Managers at Texas State [Word] UPPS 03.01.10 Student Organization Accounting System [Word] UPPS 03.01.11 Employee Financial Obligations [Word] UPPS 03.01.12 Use of Courtesy Vehicles and Vehicle Allowances Provided by the University [Word] UPPS 03.01.13 Tuition Rebate Program [Word] UPPS 03.01.14 SAP Financial Accounting System Access Privileges [Word] UPPS 03.01.15 Custodial Funds [Word] UPPS 03.01.16 Petty Cash and Change Funds [Word] UPPS 03.01.17 Undergraduate Excessive Hours Fee [Word] UPPS 03.01.18 Purchase of Alcohol [Word] UPPS 03.01.19 Procurement Card Acceptable Use Terms [Word] UPPS 03.01.22 Moving Allowance [Word] UPPS 03.01.23 Accounts Payable Check Pick-Up Process [Word] UPPS 03.01.24 Payroll Pay Distribution [Word] UPPS 03.01.25 Inter-fund Loans [Word] UPPS 03.01.27 Student Social Security and Medicare (FICA) Tax Withholding Exemption [Word] UPPS 03.01.28 University Fleet Fuel Cards [Word] UPPS 03.01.29 Business Meals and Food Purchases [Word] UPPS 03.01.30 Reimbursement of University Business Expenses Paid from Personal Funds [Word] -
03.02 Budgeting
UPPS 03.02.01 Reserves, Carry-Forwards, and Over-Expenditures [Word] UPPS 03.02.03 Student Advisory Fee Committees [Word] UPPS 03.02.04 Budget Planning and Monitoring for Income-Generating Accounts [Word] UPPS 03.02.05 Higher Education Funds (HEF) [Word] UPPS 03.02.10 Budgeting for Strategic Planning Priorities [Word] -
03.04 Contract & Grant Administration
UPPS 03.04.02 Contracting Authority [Word] UPPS 03.04.05 Facilities and Administration Costs (F&A or Indirect) [Word] UPPS 03.04.10 Contracts and Agreements [Word] -
03.05 Development
UPPS 03.05.01 Soliciting, Accepting, and Processing Gifts and Grants from Private Sources [Word] UPPS 03.05.02 Use and Release of Constituent Information [Word] -
03.06 Fundraising
UPPS 03.06.01 Off-Campus Solicitation by Registered Student Organizations [Word] -
03.07 Investments
UPPS 03.07.01 Acceptance & Sale of Marketable Securities [Word]
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04 General Administrative Services
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04.01 Computing Services
UPPS 04.01.01 Security of Texas State Information Resources [Word] UPPS 04.01.02 Information Resources Identity and Access Management [Word] UPPS 04.01.03 Computer Equipment Repair Service [Word] UPPS 04.01.05 Network Use Policy [Word] UPPS 04.01.06 University Websites [Word] UPPS 04.01.07 Appropriate Use of Information Resources [Word] UPPS 04.01.08 Texas State Domain Name and URL Policy [Word] UPPS 04.01.09 Server Management Policy [Word] UPPS 04.01.10 Information Security Incident Management [Word] UPPS 04.01.11 Risk Management of Information Resources [Word] UPPS 04.01.12 Email Account Management [Word] -
04.02 Administrative Information Processing
UPPS 04.02.01 Obtaining Technology Resources' Systems and Services [Word] UPPS 04.02.03 System Development Life Cycle (SDLC) Methodology and Project Management Practices [Word] UPPS 04.02.05 Data Governance Program [Word] -
04.03 Auditing, Internal & External
UPPS 04.03.01 Internal Audit [Word] UPPS 04.03.02 Gifts from University Funds [Word] UPPS 04.03.03 External Audits and Auditors [Word] -
04.04 Employee Personnel and Records
UPPS 04.04.01 General Workplace Policy [Word] UPPS 04.04.03 Staff Employment [Word] UPPS 04.04.04 Affirmative Action Program [Word] UPPS 04.04.06 Outside Employment and Activities [Word] UPPS 04.04.07 Nepotism and Related Employment [Word] UPPS 04.04.08 Determining Contract Labor and Independent Contractor Status [Word] UPPS 04.04.09 Volunteers [Word] UPPS 04.04.11 University Classification and Compensation [Word] UPPS 04.04.12 Pay Above Base Annual Salary for Staff [Word] UPPS 04.04.14 Staff Reduction in Force [Word] UPPS 04.04.15 New Employee Welcome - Staff [Word] UPPS 04.04.16 Overtime and Compensatory Time Policy [Word] UPPS 04.04.17 Staff Background Checks [Word] UPPS 04.04.18 Drug Testing for Non-Faculty Employees [Word] UPPS 04.04.19 Holiday Policy [Word] UPPS 04.04.20 Staff Performance Management System [Word] UPPS 04.04.22 Hiring Temporary Workers Through Staffing Service Providers [Word] UPPS 04.04.23 Employee Discounts on Texas State Goods and Services [Word] UPPS 04.04.24 Employer-Provided Meals and Housing [Word] UPPS 04.04.30 University Leave Policy [Word] UPPS 04.04.33 Staff Awards and Recognition Programs [Word] UPPS 04.04.35 Professional Development and Educational Opportunities [Word] UPPS 04.04.38 The Texas State University System Regents' Staff Excellence and Regents' Student Scholar Awards [Word] UPPS 04.04.39 Consensual Relationships [Word] UPPS 04.04.40 Disciplining and Terminating Staff Employees [Word] UPPS 04.04.41 Staff Employee Mediation and Grievance Policy [Word] UPPS 04.04.43 Workers' Compensation Injuries, Illnesses, and Claims [Word] UPPS 04.04.45 Drug-Free Workplace [Word] UPPS 04.04.46 Prohibition of Discrimination [Word] UPPS 04.04.48 Drug-Free Schools and Communities Act [Word] UPPS 04.04.50 Separation of Employment and Interdepartmental Transfers [Word] UPPS 04.04.51 Phased Retirement Plan for Faculty [Word] UPPS 04.04.52 Retirement Programs [Word] UPPS 04.04.53 Honors and Benefits for Retired Faculty and Staff [Word] UPPS 04.04.54 Years of Service Awards and Retired Faculty and Staff Events [Word] UPPS 04.04.56 Non-Retaliation Policy [Word] UPPS 04.04.57 On-Call Procedures [Word] UPPS 04.04.58 Responding to the Death of an Employee [Word] UPPS 04.04.60 Workplace Accommodation [Word] UPPS 04.04.61 Mother-Friendly Worksite [Word] -
04.05 Environmental Health and Safety
UPPS 04.05.01 Environmental, Health, Safety, Risk and Emergency Management Program [Word] UPPS 04.05.02 Tobacco and Smoking Policy [Word] UPPS 04.05.03 Fire Safety Program [Word] UPPS 04.05.04 Fire Alarms, Fire Drills, and Facilities Evacuation [Word] UPPS 04.05.05 Hazard Communication Program [Word] UPPS 04.05.06 Hazardous Materials and Hazardous Waste Management [Word] UPPS 04.05.07 Radiation Safety [Word] UPPS 04.05.08 Laser Safety [Word] UPPS 04.05.10 Animals on University Property [Word] UPPS 04.05.11 Confined Space Entry [Word] UPPS 04.05.13 Operation of Golf Carts and Other Off- Highway Vehicles [Word] UPPS 04.05.14 Unmanned Aircraft Systems (Unmanned Aircraft and Model Aircraft) Operation Policy [Word] UPPS 04.05.16 Campus Stormwater Management [Word] UPPS 04.05.17 Research and Teaching Involving Recombinant or Synthetic Nucleic Acid Molecules and Biohazardous Materials, Agents, and Toxins [Word] UPPS 04.05.18 Food Safety and Sanitation [Word] UPPS 04.05.19 Respiratory Protection Program [Word] UPPS 04.05.20 Workplace Violence [Word] UPPS 04.05.21 Building Emergency Coordinator [Word] UPPS 04.05.22 Continuity of Operations Planning [Word]
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05 Logistical Services
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05.01 Material Management
UPPS 05.01.01 Texas State University Property and Equipment [Word] UPPS 05.01.02 University Surplus Property (Equipment and Consumable Supplies) [Word] UPPS 05.01.20 Abandoned and Unclaimed Property [Word] -
05.02 Purchasing
UPPS 05.02.02 Texas State Purchasing Policy [Word] UPPS 05.02.04 Historically Underutilized Businesses Advocacy Program [Word] UPPS 05.02.05 Texas State Procurement Training and Certification Requirements [Word] UPPS 05.02.06 Acquisition of Information Technology Products and Services [Word] UPPS 05.02.07 Vendor Management [Word] -
05.03 Service Departments
UPPS 05.03.01 Operating Guidelines for University Food Service [Word] UPPS 05.03.02 Catered Events [Word] UPPS 05.03.03 Alcoholic Beverage Policy and Procedure [Word] UPPS 05.03.10 Texas State Telephone Services [Word] UPPS 05.03.20 Office Photocopy Equipment Services [Word] -
05.04 Security
UPPS 05.04.02 Closing the Campus Because of Weather or Other Emergencies [Word] UPPS 05.04.03 Emergency Operations [Word] UPPS 05.04.04 Texas State Security Alarm Systems [Word] UPPS 05.04.05 Video Documentation and Surveillance Systems [Word] UPPS 05.04.10 University Identity Theft Prevention Program [Word] -
05.05 Transportation
UPPS 05.05.02 Driver Selection [Word] UPPS 05.05.03 Fleet Management Plan [Word] UPPS 05.05.04 15-Passenger Vans [Word] UPPS 05.05.05 Use of Transportation Services Vehicles [Word] UPPS 05.05.06 Standard University Colors for Vehicles, Signs, and Other Materials [Word] UPPS 05.05.07 Driving Safety Policy [Word] -
05.06 Travel
UPPS 05.06.02 Travel Policies Regarding University Representative Performance Organizations [Word] UPPS 05.06.03 Student Travel [Word] UPPS 05.06.04 Travel Advances [Word] UPPS 05.06.05 Business Travel [Word] -
05.07 Parking
UPPS 05.07.01 Collecting Parking Violation Fees [Word] UPPS 05.07.02 Parking and Transportation [Word]
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06 Community Relations/Public Service
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06.02 City/State Relationships
UPPS 06.02.01 Communication with Governmental Agencies [Word] UPPS 06.02.10 Elections, Voting, and Civic Engagement On-Campus [Word] -
06.04 Institutional/Individual Memberships
UPPS 06.04.01 Memberships in Professional Organizations [Word] -
06.05 Public Information
UPPS 06.05.01 Initiating and Producing Publications [Word] UPPS 06.05.02 Responding to Media Inquiries [Word] UPPS 06.05.05 Official Social Media Accounts [Word] UPPS 06.05.06 Bobcat Digital Signs [Word]
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07 Student Services
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07.03 Housing
UPPS 07.03.01 Operating Guidelines for Student Housing [Word] UPPS 07.03.02 Scheduling of University Housing Facilities for Camps, Conferences, and Workshops [Word] -
07.04 Public Ceremonies/Activities
UPPS 07.04.01 Expressive Activities Policy [Word] UPPS 07.04.03 Solicitation on Campus [Word] -
07.07 Financial Aid Administration
UPPS 07.07.01 Satisfactory Academic Progress for Undergraduate Students on Financial Aid [Word] UPPS 07.07.02 Satisfactory Academic Progress for Graduate and Post-Baccalaureate Teacher Certificate Seeking Students On Financial Aid [Word] UPPS 07.07.03 Hourly Student Employment Procedures [Word] UPPS 07.07.04 Student Employee Termination, Separation, and Grievance Procedures [Word] UPPS 07.07.05 Emergency Loan Program (ELP) [Word] UPPS 07.07.06 Graduate Student Employment [Word] UPPS 07.07.07 Academic Progress for Students Seeking to Continue State Waiver and Exemption Awards [Word] -
07.08 Student Admission and Records
UPPS 07.08.02 Voluntary Withdrawal of Students from the University [Word] UPPS 07.08.03 Federally-Required Disclosures of Consumer Information [Word] UPPS 07.08.05 Student Information System Access Privileges [Word] -
07.09 Health and Infirmary Services
UPPS 07.09.01 Management of Acquired Immune Deficiency Syndrome (AIDS) on Campus [Word] UPPS 07.09.04 International Student Health Insurance [Word] UPPS 07.09.05 Automated External Defibrillator Program [Word] -
07.10 Student Discipline/Legal Services
UPPS 07.10.01 Honor Code [Word] UPPS 07.10.05 Student Behavior Assessment Team [Word] UPPS 07.10.06 Procedures for Students Seeking Resolution or Reporting University- Related Complaints [Word] -
07.11 Special Services
UPPS 07.11.01 Disability Services for Students [Word] UPPS 07.11.06 Responding to Student Deaths [Word] UPPS 07.11.07 Protections for Pregnant and Parenting Students [Word]
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08 Facilities
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08.01 Scheduling/Management of Facilities
UPPS 08.01.01 Scheduling of University Facilities [Word] UPPS 08.01.02 Scheduling of Health & Human Performance, Athletics, and Campus Recreation Facilities [Word] UPPS 08.01.03 Establishment and Review of Centers, Institutes, and Academies [Word] UPPS 08.01.07 Sewell Park [Word] UPPS 08.01.08 Scheduling of University Facilities - Round Rock Campus [Word] UPPS 08.01.10 Scheduling of Evans Auditorium [Word] UPPS 08.01.12 Scheduling Facilities at Freeman Center [Word] UPPS 08.01.13 Reservation Policies - LBJ Student Center and Student Center Mall [Word] UPPS 08.01.16 Facilities Leases [Word] UPPS 08.01.17 Large Event Policy for Registered Student Organizations [Word] UPPS 08.01.20 Exterior Signage and Graphics Standards [Word] UPPS 08.01.21 Service Vehicle Access to Bobcat Trail and the Academic Mall [Word] -
08.02 Issuance of Keys
UPPS 08.02.01 Control of Access to Campus Facilities [Word] -
08.03 Building Dedications/Naming, Etc.
UPPS 08.03.01 Criteria for Namings [Word] UPPS 08.03.02 Building Dedications, Groundbreakings, and Similar Events [Word] UPPS 08.03.03 Campus Memorials [Word] UPPS 08.03.04 Public Art and Memorials [Word] -
08.04 Major Capital Acquisitions
UPPS 08.04.01 Real Property Acquisitions [Word]
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