AA/PPS 02.02.14 - Academic Standing

POLICY STATEMENT

Texas State University is committed to student persistence, academic success, and completion. Students must maintain a level of academic achievement and progress through their academic program.

1. PURPOSE

   1. Students are expected to maintain a level of academic achievement.

   2. Evaluation of undergraduate student academic standing is based on performance in and progress through an undergraduate program according to Texas State University standards.

2. BACKGROUND INFORMATION

   1. The provost and executive vice president for Academic Affairs has supervisory responsibility for academic policies at Texas State. The purpose of this policy is to guide faculty, staff, and relevant committees in their administration of student grades, support efforts, and academic standing determination. Undergraduate students are in good academic standing when they maintain a Texas State grade point average (GPA) of 2.00 or higher. Undergraduate students who fail to maintain the minimum required GPA of 2.00 in all work attempted at Texas State will be placed on academic warning, academic probation, or academic suspension, as appropriate.

3. DEFINITIONS

   1. Academic Notice – the academic status of a current undergraduate degree-seeking student whose semester Texas State GPA is below 2.00 but who is in good academic standing overall. Academic notice is not recorded on the official transcript, but official communication will be sent to the student providing information about helpful resources.

   2. Academic Probation – the academic standing of a current undergraduate degree-seeking student whose Texas State cumulative GPA remains below 2.00 after academic warning status. Students will be placed on academic suspension at the end of the academic probation semester unless they achieve:

      1. 2.0 Texas State cumulative GPA and return to good academic standing; or

      2. 2.25 Texas State semester GPA during academic probation semester;

      Students will automatically remain on academic probation status.

   3. Academic Suspension – the academic standing of a current undergraduate degree-seeking student with a Texas State cumulative GPA below 2.00 after academic probation status with no academic improvement progress, as defined by a 2.25 or higher Texas State semester GPA, will be academically suspended for one long semester. The academic standing on the transcript will be noted as “Suspension 1.”

   4. Academic Warning – The academic standing of an undergraduate degree-seeking student whose Texas State cumulative GPA does not meet the minimum academic standard of 2.00. Students have an opportunity to demonstrate their ability to meet the university’s academic expectations in the subsequent semester. Students who do not earn a Texas State GPA of 2.00 or higher while on academic warning will be placed on academic probation.

   5. Good Academic Standing – the academic standing of an undergraduate degree-seeking student whose Texas State GPA meets the minimum academic standard of 2.00 or higher.

   6. Suspension Appeal – If there are extenuating circumstances, a student may appeal to the appropriate college dean or institutional official, or designee, for reinstatement. A student who successfully appeals for reinstatement must be reinstated to the same academic unit from which they were suspended. An official may, at their discretion, impose conditions regarding course load limits, required academic success programs (see Section 07.01), additional support services, etc. Students must contact the specific academic unit housing their major or pre-major for appeal deadlines and instructions.

   7. Suspension Appeals Committee – If the college dean or institutional official denies reinstatement, the student may then appeal to the University Suspension Appeals Committee. Students must contact the specific academic unit housing their major or pre-major for appeal deadlines and instructions.

4. PROCEDURES FOR REINSTATEMENT AND ACADEMIC SUSPENSION

   1. Reinstatement to the University Following Appeal

      Unless other special conditions are imposed by the appropriate college dean or institutional official or the University Suspension Appeals Committee, students granted reinstatement will be reinstated on academic warning and given two probationary semesters (fall or spring semester) to raise their Texas State cumulative GPA to 2.00 or higher to return to good standing or to earn a 2.25 or higher Texas State semester GPA to remain on academic probation. In addition to any special conditions imposed by the college dean or institutional official or the University Suspension Appeals Committee, students must meet the conditions under academic warning" defined in Section 03.04.

   2. Reinstatement Following a First Academic Suspension

      Students on first suspension are not eligible to enroll for one long semester (fall or spring) but can return in the semester thereafter. Students must apply for readmission to Texas State following an absence of one long semester or more (see the Undergraduate Admissions Returning Website for detailed information). Students who re-enter Texas State following an academic suspension do so on academic warning. The academic standing on the transcript will be updated to “Suspn1-Reinstated on Warning.” For specific regulations, refer to Sections 03.02 and 03.04 of this policy.

      Students who are placed on first academic suspension from Texas State at the end of the spring semester will be considered in good standing for the fall semester if:

      1. they attend the summer semester at Texas State; and

      2. their Texas State cumulative GPA is 2.00 or greater at the end of the summer semester.

   3. Policies Governing Second Academic Suspension

      Students who fail to meet the minimum academic standards stated in Section 04.02 will be placed on academic suspension for a second time, for a period of two calendar years. The academic standing on the transcript will be noted as “Suspension 2.”

   4. Reinstatement Following a Second Academic Suspension

      At the end of the two-year period of a second academic suspension, students will be eligible to return to the university. They must apply for readmission to Texas State. Students who re-enter Texas State following an academic suspension do so on academic warning. The academic standing on the transcript will be updated to “Suspn2-Reinstated on Warning.”

   5. Policies Governing Third Academic Suspension

      Students who fail to meet the minimum academic standards stated in Sections 04.01 to 04.04 will be placed on academic suspension for a third time. The academic standing on the transcript will be noted as “Suspension 3.”

5. PROCEDURES FOR APPEALING A SUSPENSION DECISION

   1. If there are extenuating circumstances, students may appeal to the appropriate college dean or institutional official for reinstatement. If reinstatement is denied, students may then appeal to the University Suspension Appeals Committee. Students must contact the specific unit housing their major or pre-major for appeal deadlines and instructions. If an appeal is granted, students may return to Texas State on academic warning, subject to special conditions imposed by their college dean or institutional official, or the University Suspension Appeals Committee. A college dean or institutional official may, at their discretion, impose conditions regarding course load limits, required academic success programs (see Section 07.01) additional support services, etc. The academic standing on the transcript will be updated to “SuspnX-Reinstated on Warning” The transcript will also include the notation “Reinstated for___, Enters on Academic Warning” in the term comments field. If reinstatement is allowed after one long semester, students must apply for readmission to Texas State. In addition to any special conditions imposed by the appropriate college dean or institutional official or the University Suspension Appeals Committee, students must meet the conditions listed in Section 03.04.

   2. At the end of the third reinstated semester, if the Texas State cumulative GPA remains less than 2.00 following completion of the academic warning and academic probation semesters, the student may not continue at Texas State.

6. PROCEDURES FOR TAKING COURSES WHILE ON ACADEMIC SUSPENSION

   1. Effects of Suspension on Correspondence or Extension Courses

      If enrolled prior to suspension, students can complete pre-enrolled correspondence or extension courses. Enrolling in a Texas State extension course during suspension is not allowed; only Texas State correspondence courses are permitted.

   2. Registering at Another Institution During Suspension

      Students who have been placed on academic suspension are not prohibited from registering at another institution; however, such academic work will not change the GPA used for calculating probation and suspension as Texas State coursework is used in determining a student’s Texas State GPA for academic status.

   3. Exceptions

      Cases in which the circumstances are not covered by the above regulations shall be handled at the discretion of the director of undergraduate admissions and the appropriate college dean or institutional official.

7. PROCEDURES FOR REVIEWING ACADEMIC STANDING – ACADEMIC RECOVERY PROGRAMS

   1. Academic Recovery Program

      The academic unit housing the student’s major or pre-major may require them to participate in a mandatory academic recovery program to assist them on a path to good academic standing. Information about the program will be communicated by the department of Academic Engagement within the Division of Student Success, in partnership with the academic units.

      NOTE: This policy is effective December 1, 2024. All previous academic standing statuses are subject to the previous undergraduate catalog.

8. REVIEWERS OF THIS PPS

   1. Reviewers of this PPS include the following:

      Position	Date
      Assistant Vice Provost for Academic Advising and Transitions	September 1 E2Y
      Assistant Vice President for Student Success, Director for Academic Engagement	September 1 E2Y
      Vice Provost for Academic Innovation and Success	September 1 E2Y

9. CERTIFICATION OF STATEMENT

   This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

   Assistant Vice Provost for Academic Advising and Transitions; senior reviewer of this PPS

   Provost and Executive Vice President for Academic Affairs