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Policy and Procedure Statements

AA/PPS 04.01.41 - Summer Faculty Workload

Summer Faculty Workload

AA/PPS No. 04.01.41
Issue No. 3
Effective Date: 6/27/2024
Next Review Date: 10/01/2029 (E5Y)
Sr. Reviewer: Senior Vice Provost

POLICY STATEMENT

Texas State University will implement a faculty workload system to effectively document the professional responsibilities of faculty, ensure compliance with state reporting regulations, and inform the development and implementation of workload policies at the college, school, and department levels.

  1. BACKGROUND

    1. The goal of this policy is to document appropriate workloads and compensation for faculty with summer employment assignments for teaching or administrative activities. The policy is also designed to provide guidance to each academic unit (i.e., department, school, or college) in developing workload policies that recognize the unique nature of summer assignments and the summer budget. Definitions, responsibilities, procedures, and other elements of AA/PPS No. 04.01.40, Faculty Workload, apply to this policy.

    2. Summer employment is neither expected of nor guaranteed for faculty on nine-month contracts. Summer assignments are independent of the academic year workload for a nine-month contract faculty member. Thus, a faculty member who assumes additional teaching or administrative activities is compensated by an agreed-upon amount.

    3. Summer assignments for faculty are compensated by budget allocated to the Division of Academic Affairs that is separate from the nine-month academic budget. First, the summer budget is deployed to serve student needs and degree success through course scheduling and instructional delivery. Second, the summer budget is used to support administrative functions that are fundamental to the effective operation of the university and delivery of essential services that support its mission and academic programs.

  2. TEACHING

    1. Within the context of the summer budget, teaching loads during the summer term are based on university and departmental needs, student demand, and faculty interest and qualifications. Chairs, directors, and deans are responsible for developing and monitoring the schedule of classes to ensure effective stewardship of the summer budget (i.e., class size, number of class sections, degree plans, etc.).

    2. Typically, a faculty member may teach a maximum of eight credit hours within one five-week summer term and a maximum of 12 credits within a 10-week session. These maximums represent employment at 100 percent full-time equivalency (FTE). Due to the various lengths of summer terms, other calculations may apply.

    3. Faculty are compensated via an FTE percentage of their nine-month salary in the current academic year.

    4. Salary payments correspond with the dates of the teaching assignment.

  3. RESPONSIBILITIES

    1. Responsibility for managing and reporting faculty workload assignments include:

      1. Each chair or director is responsible for reviewing, approving, and transmitting the workload assignments of each faculty member within their academic unit to the dean, including explanations when a faculty member’s assignments deviate from department/school, college, and/or university policy.

      2. Each dean is responsible for reviewing, approving, and transmitting a report of workload assignments of all faculty within their college to the provost and executive vice president for Academic Affairs (EVPAA), including explanations when a faculty member’s assignments deviate from department/school, college and/or university workload policy.

      3. The provost and EVPAA will have final responsibility for the approval of faculty workload assignments in conformity with this policy, subject only to review by the president and final action by The Texas State University System Board of Regents of.

      4. Chairs or directors and deans are responsible for ensuring appropriate workload and resource stewardship by reviewing academic unit policies, workload reports, and monitoring policy compliance. They are also responsible for implementing early oversight of faculty workload to ensure equity and appropriate resource stewardship for all upcoming semesters.

    2. In accordance with AA/PPS No. 04.01.40, Faculty Workload, academic units are responsible for creating a workload policy.

    3. At Texas State, a faculty member’s professional responsibilities for summer semester are determined by the chair or director, subject to the approval of the dean. Chairs or directors are responsible for ensuring that individual faculty members’ workloads comply with this policy and the workload policies of the academic unit or college. Chairs or directors are also responsible for appropriately distributing obligations among faculty members within the academic unit. In meeting this responsibility, chairs or directors should attempt to match the needs of the academic unit and the university as outlined in the academic unit’s goals for teaching, research, scholarly, and creative activity, and service with the individual professional goals of each faculty member.

  4. PROCEDURES FOR ADMINISTRATIVE AND SERVICE ASSIGNMENTS

    1. Within the context of the summer budget, administrative and service assignments for nine-month faculty during the summer term are based on the consideration of university and departmental needs, scope of duties, time and effort, and goals and expectations of the administrative role. Chairs, directors, and deans are responsible for developing and monitoring administrative and service workload to ensure stewardship of the summer budget and the delivery of essential services and support for the mission and programs of the university, college, department, and school.

    2. Compensation for summer administrative duties and responsibilities is based on factors such as scope of work, performance expectations, assignment dates, deliverables, program size and complexity, and related areas. These assignments are compensated via FTE percentage time or stipend.

    3. Faculty on administrative and service assignments during the summer are not eligible for teaching overloads or other assignments that result in compensation above 100 percent.

  5. PROCEDURES FOR COMPENSATION OF RESEARCH, SCHOLARLY, AND CREATIVE ACTIVITIES

    1. Research-related summer salary compensation is paid from grants, contracts, and sponsored programs, although new faculty members may be compensated through start-up packages approved by the process in AA/PPS No. 03.01.10, Start-Up Funds.

  6. REVIEWERS OF THIS PPS

    1. Reviewer of this PPS includes the following:

      PositionDate
      Senior Vice ProvostOctober 1 E5Y

  7. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

    Senior Vice Provost; senior reviewer of this PPS

    Provost and Executive Vice President for Academic Affairs