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A/PPS 01.01 - Organization and Administration

Organization and Administration

A/PPS No. 01.01 (1.1)
Issue No. 2
Effective Date: 2/22/2021
Next Review Date: 11/01/2024 (E3Y)
Sr. Reviewer: Director, Athletics


    1. The Department of Athletics provides a competitive, diverse, and equitable sports program in compliance with the applicable rules and regulations that create opportunities for student-athletes to earn a degree; develop into ethical, well-rounded, civic-minded individuals; and achieve individual athletic potential.

    1. The Department of Athletics strives to be nationally recognized as a leader through its commitment to excellence in education and personal development, success in athletic competition, equitable opportunities, and for serving as a stakeholder in Texas State University and community pride.

      The Department of Athletics also strives to achieve, with character and integrity, a winning tradition that engenders university pride, positive community relations, institutional prestige, and quality sports entertainment.

      The values the Department of Athletics embraces to achieve the mission include honesty, integrity, loyalty, sportsmanship, responsibility, equity, and respect for all students and staff regardless of ethnicity or gender.


    1. Texas State seeks to provide a mix of athletic programs that afford ample opportunity for female participation that is reflective of both composition of the Texas State student-athlete population and the university’s overall female population.

      Texas State will monitor, review, and modify policies and practices regarding gender equity, as necessary. Program areas include, but are not limited to:

      1. athletic scholarships;

      2. accommodation of interests and abilities;

      3. equipment and supplies;

      4. scheduling of games and practice times;

      5. travel and per diem allowances;

      6. academic services;

      7. coaching;

      8. facilities;

      9. athletic training;

      10. housing and dining facilities;

      11. media relations;

      12. support services; and

      13. recruiting.


    1. Texas State and the Department of Athletics are full members of the Sun Belt Conference. The Sun Belt Conference has been part of the collegiate athletics landscape for four decades, and has been recognized for its innovation, vision, and progressive thinking. The Sun Belt Conference earns automatic qualifications to NCAA championships in football, men’s and women’s basketball, baseball, softball, volleyball, men’s golf, women’s tennis, and women’s soccer.

      Texas State currently sponsors 16 sports within the Sun Belt Conference. Those sports include baseball, football, men’s basketball, men’s golf, men’s cross country, men’s indoor track, men’s outdoor track, softball, volleyball, women’s basketball, women’s tennis, women’s golf, women’s soccer, women’s cross country, women’s indoor track, and women’s outdoor track.


    1. The role of the Athletic Advisory Council is to recommend policies and programs for intercollegiate athletics to the director of Athletics, including activities related to emphasizing the importance of rule compliance. The Council also serves as the establishment of an appeals board for student-athletes who wish to appeal the denial of transfer requests.

    2. The Athletics Advisory Council is made up of a cross-section of faculty and staff representatives from the university community. Chaired by the Faculty Athletic Representative (FAR), the council also has the following ex-officio members:

      1. director of Athletics;

      2. associate Athletics Director for Internal Affairs;

      3. assistant Athletics Director for Compliance;

      4. assistant Athletics Director for Academics; and

      5. assistant University Registrar – Athletics Certification.


    1. The FAR is appointed by the university president. The role of the FAR is to promote academic integrity in intercollegiate athletics, to facilitate the integration of athletics and academics within the collegiate community in a way that promotes the mission and aspirations of the university, and to ensure institutional control of athletics on the campus. These objectives are accomplished by the FAR in the following manner:

      1. serves as an advisor to the university president and the director of Athletics on all matters related to intercollegiate athletics and on matters that intersect athletics and academics;

      2. assists the university president and the director of Athletics in determining institutional positions on proposed NCAA and conference legislation;

      3. reviews reports prepared on the academic preparation, performance, and educational experience of student-athletes; and reports the results to the university president, the director of Athletics, and the Athletic Advisory Council; and

      4. provides external oversight of the compliance and academic support programs.


    1. The mission of the Student-Athlete Advisory Committee (SAAC) is to ensure and enhance the student-athlete experience through promoting opportunities within the university, Department of Athletics, and outside community while serving and protecting the interests and image of student-athletes. The functions of SAAC are as follows:

      1. promote communication between athletic administration and student-athletes and build a sense of community;

      2. provide feedback and insight regarding Department of Athletics issues;

      3. generate a student-athlete voice in the formulation of Department of Athletics policies;

      4. promote positive relationships between student-athletes, staff, faculty, and the residents of the community;

      5. solicit student-athlete responses to Sun Belt Conference and NCAA legislation;

      6. organize community service efforts; and

      7. promote a positive student-athlete image on campus.


    1. Sport supervisors are members of the senior administrative staff designated annually by the director of Athletics to assist in the oversight and management of specific sport programs. Sport supervisor responsibilities include, but are not limited:

      1. regular and on-going communication with head coaches;

      2. assisting (as needed) with scheduling;

      3. monitoring travel arrangements;

      4. reviewing game contracts;

      5. providing front-line problem-solving with student-athlete issues;

      6. assisting with creation and monitoring of athletic accounts;

      7. participating in hiring and performance evaluations of coaches; and

      8. providing feedback to the director of Athletics on the overall status of the program.


    1. The Departments’ senior administrative staff conducts a standing weekly meeting. Full staff and head coaches’ meetings are held quarterly. The purpose of all meetings is to communicate information, gather ideas, and promote an overall atmosphere of collegiality and transparency.

    1. Reviewer of this PPS includes the following:

      Position Date
      Director, Athletics November 1 E3Y

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Athletics policy and procedure from the date of this document until superseded.

    Director, Athletics; senior reviewer of this PPS