A/PPS 05.01 - Athletics Equipment & Apparel

POLICY STATEMENT

Texas State University is committed to the proper handling of all athletic equipment and apparel to ensure student-athletes properly represent the university.

1. INVENTORY PROCEDURES

   1. The head coach of each sport is responsible for properly maintaining an adequate inventory system of all equipment and apparel. The inventory system must display the receipt, distribution, disposal, and retention of all equipment and apparel.

2. JERSEY AND UNIFORM PURCHASING PROCEDURES

   1. The purchase of all equipment and apparel by the Department of Athletics must comply with all National Collegiate Athletic Association (NCAA) and Sun Belt Conference (SBC) rules and regulations regarding purchasing, issuing, and retention. Purchases must comply with all university purchasing rules and regulations and brand standards. All purchases must be submitted and approved through the Athletics Business Office (ABO). The process for approval includes:

      1. The head coach, or designee, will work with the contracted apparel company to design the uniform and/or jersey.

      2. The design will be submitted to the ABO.

      3. ABO will submit design to the executive senior associate Athletic Director, External Operations and Brand Strategy for approval of Texas State University marks.

      4. ABO will submit the design to the SBC office for approval of SBC marks.

      5. Once the design has been approved by all, ABO will create a purchase order and provide the apparel company with approval for production.

3. APPAREL COLORS AND DESIGN ELEMENTS

   1. Any Athletics staff member designing apparel for a sport team should reference the Athletic Identity Standards and Toolkit when developing equipment, uniforms, or apparel.

4. PROCEDURES FOR ISSUANCE AND RETRIEVAL OF APPAREL AND EQUIPMENT

   1. Student-athlete’s retention of equipment and apparel must comply with NCAA rules and regulations.

   2. Student-athletes are required to sign for their apparel and equipment upon receipt, with the exception of football student-athletes. The full-time football equipment manager is responsible for maintaining an accurate and thorough list of all equipment and apparel received by football student-athletes at the beginning of each year.

   3. Equipment issued to student-athletes must be returned at the conclusion of each academic year. At the end of the playing season, if all equipment is not returned, a hold may be placed on the student-athlete’s record.

   4. Student-athletes may purchase used equipment on the same cost basis as by any other individual interested in purchasing such equipment. The equipment must be purchased at market value and approved by the Athletics Compliance Office.

   5. Each head coach is responsible for submitting a detailed inventory list to the Athletics Compliance Office at the conclusion of each academic year detailing the distribution and, if applicable, retrieval of all equipment and apparel.

5. PROCEDURES FOR TRANSFER OR DISPOSAL OF ATHLETIC APPAREL AND EQUIPMENT

   1. The disposal and re-sale of athletic apparel and equipment must be approved by the associate athletics director, Compliance and the executive senior associate Athletics Director, Business Operations. Staff members must adhere to all NCAA, university, and state rules related to the disposal or re-sale of athletic equipment and apparel.

   2. The NCAA regulates donations (including financial contributions, and apparel) made by Department of Athletics’ staff members to various causes, schools, and fundraising events. To ensure compliance with the NCAA rules, any staff member intending to donate apparel or equipment must first verify it is permissibility with the Athletics Compliance Office.

   3. University policy prohibits the donation of any university equipment. The Materials Management and Logistics Department should be contacted to pick up any surplus equipment. Sport coaches are permitted to sell used apparel for fundraising purposes.

6. REVIEWERS OF THIS PPS

   1. Reviewer of this PPS includes the following:

      Position	Date
      Executive Senior Associate Athletic Director, Business Operations	May 1 E7Y
      Executive Senior Associate Athletic Director, External Operations and Brand Strategy	May 1 E7Y
      Associate Director, Compliance	May 1 E7Y

7. CERTIFICATION STATEMENT

   This PPS has been approved by the following individuals in their official capacities and represents Texas State Athletics policy and procedure from the date of this document until superseded.

   Executive Senior Associate Athletic Director, Business Operations; senior reviewer of this PPS

   Executive Senior Associate Athletic Director, External Operations and Brand Strategy

   Director, Athletics