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Policy and Procedure Statements
Texas State Policy and Procedure Statements Division Policies Finance and Support Services FSS/PPS 01.03 - Payment of Musical Copyrights

FSS/PPS 01.03 - Payment of Musical Copyrights

Payment of Musical Copyrights

FSS/PPS No. 01.03 (01.04.02)
Issue No. 7
Effective Date: 4/25/2019
Next Review Date: 4/01/2023 (E4Y)
Sr. Reviewer: Director, Auxiliary Services

  1. POLICY STATEMENT

    1. The purpose of this policy is to establish procedures for payment of musical copyrights as required in UPPS No. 01.04.27, Intellectual Property: Ownership and Use of Copyrighted Works.

  2. COPYRIGHT CONTRACTS

    1. Texas State University has executed a license agreement with the American Society of Composers, Authors and Publishers (ASCAP); Broadcast Music Incorporated (BMI); Global Music Rights; and SESAC, Inc. The original contracts are maintained on file in the Office of the Vice President for Finance and Support Services (VPFSS). The director of Auxiliary Services will maintain copies of the contracts.

  3. COPYRIGHT LICENSE FEES

    1. The license agreements that have been executed with BMI, ASCAP, Global Music Rights, and SESAC require per student fees based on the total graduate and undergraduate, full-time equivalent students enrolled during the reporting period.

    2. The license agreements require that Texas State submit quarterly copies of musical programs performed. The required reports are submitted by the chair of the Music Department.

  4. PROCEDURES FOR PAYMENT OF COPYRIGHT FEES

    1. An auxiliary account is established for payment of all copyright fees. The VPFSS has delegated the account management responsibilities to the director of Auxiliary Services.

    2. On October 1 of each year, the director of Auxiliary Services will request from the university registrar the number of graduate and undergraduate full-time equivalent (FTE) students reported for the fall semester.

    3. The director of Auxiliary Services will report the FTE enrollment figure to the appropriate agencies on or before November 1 of each year. The license fees are based on the reported FTE figure.

    4. As invoices are received from the licensing agents, the director of Auxiliary Services will request the Accounting Office to process payments.

  5. REVIEWER OF THIS PPS

    1. Reviewer of this PPS includes the following:

      Position Date
      Director, Auxiliary Services April 1 E4Y

  6. CERTIFICATION STATEMENT

    This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

    Director, Auxiliary Services; senior reviewer of this PPS

    Vice President for Finance and Support Services