FSS/PPS 03.02 - Signature Authority for Depository and Investment Accounts

POLICY STATEMENTS

1. The purpose of this policy is to define policies and procedures for depository and investment accounts in the name of Texas State University.

2. This policy applies to accounts at commercial banking institutions and investment accounts.

POLICY

1. The Texas State University System (TSUS) Depository Funds Policy provides the overall guidance for maintaining depository accounts.

2. The TSUS Investment Policy for Operating and Endowment Funds provide the overall guidance for maintaining investment accounts.

3. Accounts may be opened, closed, or renamed in the name of Texas State with written approval of the vice president for Finance and Support Services.

PROCEDURES FOR SIGNATURE AUTHORITY

1. Only regular Texas State employees may have signature authority over university depository and investment accounts.

2. Signature authority (as evidenced by signature cards) for depository accounts may be established for regular employees only with the authorization of the vice president for Finance and Support Services. This authority is to add or delete authorized individuals.

3. Signature authority for investment accounts must be requested through the university president to the chairman of the TSUS Board of Regents. A corporate resolution authorizing the signature must be signed by the chair and the secretary of the Board of Regents.

4. Investment Account Signature Authority – Positions at Texas State that are authorized to conduct investment transactions include the vice president for Finance and Support Services and the treasurer.

5. Check-signing limits are established by the TSUS Regents Rules and Regulations, Chapter III, Section 6.6.

6. Check-Signing Authority – Positions at Texas State that are authorized to sign checks include: vice president for Finance and Support Services, associate vice president for Financial Services, treasurer, director of Accounting, and associate or assistant director of Accounting (Financial Reporting and Analysis).

REVIEWERS OF THIS PPS

1. Reviewer of this PPS includes the following:

   Positions	Date
   Treasurer	November 1 E5Y

CERTIFICATION STATEMENT

This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

Treasurer; senior reviewer of this PPS

Vice President for Finance and Support Services