FSS/PPS 03.14 - Budget Changes

POLICY STATEMENT

Texas State University is committed to promoting proper financial stewardship of funds.

1. SCOPE

   1. Texas State University annually presents its operating budget to the Texas State University System (TSUS) Board of Regents for approval.

   2. This policy states certain approval and reporting requirements for amending the Texas State operating budget. Such requirements are needed to ensure compliance with state and regental guidelines for budget amendments.

2. OPERATING PROCEDURES

   1. All budget changes shall be included in the President’s Report (Board Report) to the TSUS Board of Regents using the following schedule:

      1. May Board Meeting – additional changes made through February 28; and;

      2. November Board Meeting – additional changes made through August and any fiscal-year-end adjustments.

   2. The exact due dates for the semi-annual submission of budget changes will be made available to the Office of Budgeting & Financial Analysis by the executive assistant to the executive vice president for operations and chief financial officer (EVPOCFO).

   3. The Office of Budgeting & Financial Analysis will provide a summary of budget changes in the prescribed format provided by the System Office and appropriate variance descriptions as necessary to be included in the Board Report under the Finance and Audit Committee section.

   4. The Office of Budgeting & Financial Analysis will submit background material and copies of budget changes to the EVPOCFO upon request (this is not included in the President’s Report).

   5. The Office of Budgeting & Financial Analysis will keep the necessary files to support all amendments to the budget including:

      1. budget changes;

      2. worksheet reflecting unexpected balance, estimated income, transfers of funding between budgeted elements, semi-annually; and

      3. reconciliation statement, semi-annually.

3. REVIEWERS OF THIS PPS

   1. Reviewer of this PPS includes the following:

      Position	Date
      Associate Vice President for Budget and Planning	October 1 E5Y

4. CERTIFICATION STATEMENT

   This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

   Associate Vice President, Budget and Planning; senior reviewer of this PPS

   Executive Vice President for Operations and Chief Financial Officer