FSS/PPS 04.13 - Outstanding Performance Leave Award

POLICY STATEMENT

Texas State University is committed to providing recognition to employees for their distinguished services and contributions.

1. SCOPE

   1. Under the provisions of UPPS No. 04.04.30, University Leave Policy, Section 11.01, department heads may grant an Outstanding Performance Leave Award to eligible employees. In the division of Finance and Support Services (FSS), the executive vice president and chief operating officer, or designee, may grant Outstanding Performance Leave Awards to eligible employees.

   2. In the event that there is a discrepancy between this policy and UPPS No. 04.04.30, University Leave Policy, the UPPS shall prevail.

2. ELIGIBILITY CRITERIA AND AWARD PROCEDURES

   1. To be eligible for an Outstanding Performance Leave Award, employees must not have any disciplinary actions in the immediately preceding 12 months and must have received a performance review that indicates they are merit eligible. New employees who have not yet received an annual performance review may be granted outstanding performance leave.

   2. Outstanding performance leave may be awarded for any of the following criteria:

      1. assuming additional responsibilities or workloads for an extended or temporary period of time;

      2. leading or making a significant contribution to a strategic initiative;

      3. developing or improving a process that increases efficiency, effectiveness, or enhances the quality of services or programs; and

      4. providing outstanding customer service.

   3. Not less than four and no more than 16 hours of outstanding performance leave may be awarded for a single achievement identified above. No employee shall receive more than 32 hours of leave in a single annual performance review cycle.

   4. Outstanding performance leave must be used within one year of award. If not used within one year, the leave will be forfeited. Unused outstanding performance leave time is not compensable upon termination of employment.

   5. Outstanding performance leave may be used for any purpose, with prior appropriate supervisory approval, consistent with leave procedures outlined in UPPS No. 04.04.30, University Leave Policy.

   6. Outstanding performance leave balances will be tracked by the department time administrator and appropriately entered into the time tracking system.

   7. The executive vice president and chief operating officer will make the final determination on any questions that may arise concerning the implementation and administration of the outstanding performance leave program for the FSS division.

3. REVIEWERS OF THIS PPS

   1. Reviewer of this PPS includes the following:

      Position	Date
      Associate Vice President and Chief Human Resources Officer	January 1 E5Y

4. CERTIFICATION STATEMENT

   This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

   Associate Vice President and Chief Human Resources Officer; senior reviewer of this PPS

   Executive Vice President and Chief Operating Officer