FSS/PPS 08.08 - Campus Maps

POLICY STATEMENT

Texas State University is committed to providing accurate maps to the university community and the public.

1. SCOPE

   1. This document identifies available Texas State University San Marcos and Round Rock campus maps, their use, and the individuals assigned with their creation and maintenance.

   2. Available campus maps include:

      1. campus general information maps;

      2. the Campus Map website;

      3. the Campus Parking map;

      4. Bobcat Shuttle Stops and Routes;

      5. the campus base map; and

      6. customized maps.

2. CAMPUS GENERAL INFORMATION MAPS

   1. The coordinator of Facilities Inventory will be responsible for maintaining and updating campus general information maps posted on campus signs.

   2. Maps will be posted on campus signs in strategic locations on the San Marcos campus.

   3. The coordinator of Facilities Inventory, working with the Facilities Department, will arrange printing and installation of the maps.

3. CAMPUS MAP WEBSITE

   1. The coordinator of Facilities Inventory will be responsible for maintaining the campus map website.

   2. The coordinator of Facilities Inventory, working with a vendor, will update the maps annually, or as warranted by major changes to campus facilities and infrastructure.

   3. The coordinator of Facilities Inventory will be responsible for maintaining supplementary maps and information (e.g., driving directions) available on the website.

4. CAMPUS PARKING MAP

   1. The coordinator of Facilities Inventory, working with the University Police Department (UPD) Lieutenant assigned to parking services, will be responsible for maintaining the campus parking map.

   2. The map (in full color) will be provided to all faculty, staff, and students when requested from Parking Services. The purpose of the map will be to show available parking on campus by permit designation. Black and white and color maps may be purchased by Texas State departments from Print and Mail Services.

   3. The coordinator of Facilities Inventory and the coordinator of Marketing and Promotions for Transportation Services will update the map, as needed, pending information received from the Parking Services operation within UPD and Facilities. The coordinator of Facilities Inventory will provide a digital map file to Print and Mail Services. Approval of the map by the assistant vice president for Public Safety, or designee, must be received before the map is printed for distribution.

5. BOBCAT SHUTTLE STOPS AND ROUTES

   1. The purpose of the Bobcat Shuttle Stops and Routes map will be to identify shuttle stops and routes for the San Marcos Campus. Transportation and Fleet Services will be responsible for maintaining these maps. The coordinator of Facilities Inventory will assist as necessary.

   2. Maps and routes will be found on the Bobcat Shuttle website.

   3. Transportation and Fleet Services will update the maps anytime permanent route or stop changes are made. All route changes, except for re-routes due to infrastructure maintenance or emergency situations, must be approved by the director of Transportation and Fleet Services before modified maps are distributed.

6. CAMPUS BASE MAP

   1. The campus base map will be maintained by the Geographic Information System (GIS) technician in Facilities Management.

   2. This map will identify university-owned land assets and infrastructure. It will be maintained using AutoCAD and GIS. A variety of map information, including legal property descriptions, plat surveys, and cartographic field methods will be incorporated into the base map.

   3. The GIS technician will update the base map when new land assets are acquired, when notified by the associate vice president for Budget and Planning (or designee), or when major changes to existing infrastructure are completed.

7. CUSTOMIZED MAPS

   1. Texas State departments may contact the coordinator of Facilities Inventory or the GIS technician if customized maps are needed.

   2. Customized maps may include locations of buildings, streets, sidewalks, parking, and special features within a specific area of interest as well as special notations. All special notations must be provided by the department requesting the map.

8. REVIEWERS OF THIS PPS

   1. Reviewers of this PPS include the following:

      Position	Date
      Associate Vice President for Budget and Planning	March 1 E5Y
      Coordinator of Facilities Inventory	March 1 E5Y
      Assistant Vice President for Public Safety	March 1 E5Y
      Associate Vice President for Facilities	March 1 E5Y

9. CERTIFICATION STATEMENT

   This PPS has been approved by the following individuals in their official capacities and represents Texas State Finance and Support Services policy and procedure from the date of this document until superseded.

   Associate Vice President for Budget and Planning; senior reviewer of this PPS

   Executive Vice President for Operations and Chief Financial Officer