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Policy and Procedure Statements

UPPS 01.01.05 - Committees

Committees

UPPS No. 01.01.05
Issue No. 2
Effective Date: 7/15/2024
Next Review Date: 8/01/2034 (E10Y)
Sr. Reviewer: Vice President and Chief of Staff

POLICY STATEMENT

Texas State University is dedicated to establishing and maintaining committees that promote effective governance, collaborative decision-making, and support for the university’s mission, goals, and strategic priorities.

  1. SCOPE

    1. Texas State University employs a system of committees to provide advice and counsel regarding policies, procedures, and activities of the university.

    2. This policy establishes procedures for university-level committees.

  2. DEFINITIONS

    1. Committees – offer advice and guidance on specific areas of responsibility or recurring needs. Members are appointed based on their expertise, to distinguish between presidential, divisional, or other, or to represent specific constituencies at the university. While members may change (usually on an annual basis), the committee’s purpose, functions, and duties typically remain constant. Dissolution may occur if responsibilities shift, or the need is resolved or no longer exists.

    2. Roster of Presidential Committees – The Roster of Presidential Committees is updated each summer to identify the president-appointed committees that will operate in the coming year. The Roster is posted on the Texas State website to provide a convenient source of membership and function of these groups.

  3. GOVERNING AUTHORITY

    1. Each committee at Texas State is constituted under general authority granted by The Texas State University System (TSUS) Board of Regents in a resolution adopted by the Board on August 13, 1976.

    2. The TSUS Rules and Regulations list as one of the duties and responsibilities delegated to the president, responsibility for: “Appointing campus committees, councils, and teams, and appointing or establishing procedures for the appointment of faculty, and staff. The authority of these bodies is limited to reviewing, offering suggestions, and making recommendations on matters related to their purpose. They will submit their reviews, recommendations, and suggestions through channels to the president, who has responsibility and authority for making decisions, subject to the final authority of the Chancellor and the Board of Regents.”

  4. ROSTER OF PRESIDENTIAL COMMITTEES

    1. The Roster provides a summary of the standing committees established by the Office of the President. For committees established by a vice president, the rosters will be maintained and published on the respective department’s website.

    2. The executive assistant in the Office of the Executive Vice President for Operations and Chief Financial Officer coordinates an annual review of the online Roster. This review is scheduled so that faculty and staff membership updates to the Roster can be completed prior to the beginning of the fall semester, with student member names added as soon as possible after the semester begins. The executive assistant also posts additional interim updates as information is received.

    3. The president, or designee, responsible for establishing these presidential committees has an opportunity to review and update the called function on the website of the committee, to revise membership lists, and to add new standing committees during the annual review of the Roster.

  5. GENERAL OPERATING PROCEDURES FOR PRESIDENTIAL COMMITTEES

    1. The presidential committees identified in the Roster are part of the formal governance structure at Texas State. For this reason, meetings of these groups are usually held during normal business hours and participation in meetings of these groups by university employee members is considered part of their normal job responsibilities.

    2. In some cases, operating procedures for a committee may be described in a specific university policy or through other guidance provided by the establishing authority. Where no such guidance exists, operating procedures may be established by the chair or the entire committee.

    3. Although committees are established to promote the exchange of a wide variety of viewpoints, the meetings of these groups do not constitute a public forum. Specific policies describing the circumstances under which the public may attend meetings of university committees are contained in UPPS No. 01.04.04, Opening Meetings of University Committees to Members of the Press and Public.

    4. Unless otherwise established via the procedures described above, meeting schedules for committees are subject to the discretion of the chair.

  6. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      PositionDate
      Vice President and Chief of StaffAug 1 E10Y
      Provost and Executive Vice President for Academic AffairsAug 1 E10Y
      Executive Vice President for Operations and Chief Financial OfficerAug 1 E10Y
      Chair, Faculty SenateAug 1 E10Y
      Chair, Staff CouncilAug 1 E10Y

  7. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedures from the date of this document until superseded.

    Vice President and Chief of Staff; senior reviewer of this UPPS

    President