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Policy and Procedure Statements

UPPS 01.02.01 - Foundation Reports to the Board of Regents

Foundation Reports to the Board of Regents

UPPS No. 01.02.01
Issue No. 7
Effective Date: 11/21/2019
Next Review Date: 2/01/2025 (E6Y)
Sr. Reviewer: Vice President for Finance and Support Services

  1. POLICY STATEMENTS

    1. The purpose of this policy is to define the procedures for providing Texas State University Development Foundation, Texas State Alumni Association, Texas State University Research Foundation, and the Texas State University McCoy College of Business Administration Development Foundation annual fiscal reports to The Texas State University System (TSUS) Board of Regents.

    2. The TSUS Rules and Regulations, Chapter IX, Section 4.3, Administration and Investment of Funds held by Private Support Organization, states:

      “The trustees of private support organizations will provide the Board, through the Component President or Chancellor (in the case of a system organization), an annual report.”

  2. PROCEDURES FOR PROVIDING ANNUAL FOUNDATION FINANCIAL REPORTS TO THE BOARD OF REGENTS

    1. Responsibilities:

      1. The vice president for University Advancement is responsible for submitting the annual financial reports for the Texas State University Development Foundation and Alumni Association.

      2. The provost and vice president for Academic Affairs is responsible for submitting the annual financial reports for the Texas State University McCoy College of Business Administration Development Foundation and the Texas State University Research Foundation.

    2. The one-page annual financial report will consist of the foundation purpose, membership, financial report, and a summary of activities for the year. Reports are due from the responsible parties to the vice president for Finance and Support Services office by September 15 for the November quarterly meeting of the Board of Regents.

  3. REVIEWERS OF THIS UPPS

    1. Reviewers of this UPPS include the following:

      PositionDate
      Vice President for Finance and Support ServicesFebruary 1 E6Y
      Provost and Vice President for Academic AffairsFebruary 1 E6Y
      Vice President for University AdvancementFebruary 1 E6Y

  4. CERTIFICATION STATEMENT

    This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

    Vice President for Finance and Support Services; senior reviewer of this UPPS

    President