UPPS 03.06.01 - Off-Campus Solicitation by Registered Student Organizations

POLICY STATEMENT

Texas State University is committed to maintaining a coordinated and strategic approach to off-campus solicitations in order to ensure consistency, protect institutional interests, and maximize external support.

1. SCOPE

   1. The purpose of this policy is to provide Texas State University with a coordinated process for off-campus solicitation by registered student organizations.

   2. This policy ensures that registered student organizations and local area merchants are aware of the off-campus solicitation policy and procedures.

   3. In order to maintain the goodwill of our local community and assure maximum private support, the university will coordinate and approve off-campus solicitation by registered student organizations.

   4. The vice president for University Advancement (VPUA) will coordinate the procedures necessary for implementation of this policy.

2. PROCEDURES FOR IMPLEMENTATION OF THIS POLICY

   1. All registered student organizations desiring to solicit off-campus must submit an Off-Campus Solicitation form, including all required materials noted on the solicitation request form, via The Bobcat Organization Hub.

      Completed forms with all required materials will be reviewed by the Student Involvement & Engagement Office. If approved, the request will be forwarded to the VPUA for final approval.

   2. The VPUA approval must be in place before any solicitation correspondence to vendors occurs. The approved solicitation form must be shown to all merchants from whom funds are solicited.

   3. The director of Student Involvement, or designee, will maintain a calendar showing approved solicitation permits to ensure there is not mass solicitation at one time and to answer any questions that may arise.

3. RATIONALE FOR APPROVAL OF SOLICITATION REQUESTS

   1. Approval of solicitation requests will be based on consideration of the following priorities:

      1. activity for which funds are requested (i.e., charity, trip, dance);

      2. value to the university;

      3. frequency of requests from the same group; and

      4. number of requests received during a stated interval of time.

4. FORMS

   1. The forms referred to within this document are available on the Bobcat Organization Hub within the Student Involvement and Engagement website.

5. REVIEWERS OF THIS UPPS

   1. Reviewers of this UPPS include the following:

      Position	Date
      Vice President for University Advancement	July 1 E5Y
      Assistant Vice President for Student Success and Executive Director of Student Involvement & Engagement	July 1 E5Y

6. CERTIFICATION STATEMENT

   This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

   Vice President for University Advancement; senior reviewer of this UPPS

   President