UPPS 04.04.22 - Hiring Temporary Workers Through Staffing Service Providers

POLICY STATEMENT

Texas State University is committed to maintaining an approved list of vetted staffing service providers that meet all university procurement and legal requirements for the proper hiring of temporary workers.

1. SCOPE

   1. This policy describes Texas State University’s procedures for hiring temporary workers through a staffing service provider.

   2. This policy complies with the provisions of The Texas State University System (TSUS) Rules and Regulations; UPPS No. 03.04.10, Contracts and Agreements; and UPPS No. 05.02.02, Texas State Purchasing Policy, that apply to soliciting, awarding, and executing contracts with third-party service providers.

   3. The provisions of this policy apply to expenditures from all funds, regardless of source.

   4. The process for obtaining temporary workers from a staffing service provider falls outside of normal Texas State employment policies and procedures.

2. DEFINITIONS

   1. Hourly Rate – a contract pay rate negotiated by the university’s Procurement and Strategic Sourcing department for workers obtained through an approved staffing service provider.

   2. Staffing Service Provider – a third-party vendor who provides temporary workers.

   3. Temporary Workers – persons employed through a staffing service provider. Temporary workers are employees of the provider and subject to all applicable policies and procedures of the provider and of Texas State.

   4. TSUS Marketplace – the business-to-business purchase and sale of supplies and services system. The system is available through the SAP Portal.

3. CONTRACT NEGOTIATION AND ADMINISTRATION

   1. Procurement and Strategic Sourcing is responsible for negotiating and administering all contracts with staffing service providers.

4. Procedures for hiring temporary workers from staffing service providers

   1. Prior to using a temporary worker from a staffing service provider, the hiring manager must determine the best option for accomplishing the department’s workload and whether using a temporary worker from a staffing service provider is most effective.

   2. If the hiring manager decides to use a staffing service provider, the TSUS Marketplace must be used to secure and pay the temporary service provider.

      Only the approved temporary service providers under contract and listed in the TSUS Marketplace may be used, unless prior written approval for an exception is obtained from the Office of Procurement and Strategic Sourcing.

      Temporary workers secured from staffing service providers outside of the TSUS Marketplace will not be approved for payment without the written approval exception from the executive vice president for Operations and Chief Financial Officer.

   3. Hiring managers will find a published list of approved staffing service providers in the TSUS Marketplace, with hourly pay rates by provider and job title.

   4. Hiring managers may accept the temporary worker selected by the staffing service provider or may choose to interview candidates identified by the service.

   5. Hiring managers will be responsible for making arrangements with the staffing service provider to have the temporary worker report to work and for approving the work time for the temporary worker.

5. REVIEWERS OF THIS UPPS

   1. Reviewers of this UPPS include the following:

      Position	Date
      Associate Vice President for Human Resources	September 1 E5Y
      Director, Procurement and Strategic Sourcing	September 1 E5Y

6. CERTIFICATION STATEMENT

   This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

   Associate Vice President for Human Resources; senior reviewer of this UPPS

   Executive Vice President for Operations and Chief Financial Officer

   President