UPPS 05.01.03 - Vendor Management

POLICY STATEMENT

Texas State University is committed to promoting proper vendor maintenance.

1. SCOPE

   1. Procurement and Strategic Sourcing has been delegated responsibility to manage vendor records for Texas State University.

   2. This policy establishes the guidelines for vendor management with Texas State including, but not limited to, the creation of vendors, changes to existing vendor records, and the archiving of vendor records.

   3. New vendors are established for goods or services that are not available through existing vendors or contracts with Texas State.

   4. All requests for new vendor set-up and vendor profile modifications must be performed through PaymentWorks.

   5. In accordance with purchasing retention schedules, vendors with no payments or purchasing activity for two years may be marked inactive.

   6. Individuals identified as active employees, or those who have received compensation via payroll within the past 12 months may not be compensated as vendors.

   7. To qualify for payment as a vendor, individuals must meet the definition of independent contractor, as defined by the Internal Revenue Service.

   8. For more information visit the Procurement and Strategic Sourcing vendor management website.

2. REVIEWERS OF THIS UPPS

   1. Reviewer of this UPPS includes the following:

      Position	Date
      Director, Procurement and Strategic Sourcing	Dec 1 E5Y

3. CERTIFICATION STATEMENT

   This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

   Director, Procurement and Strategic Sourcing; senior reviewer of this UPPS

   Associate Vice President for Financial Services

   Executive Vice President for Operations and Chief Financial Office

   President