UPPS 05.02.04 - Historically Underutilized Businesses Advocacy Program

POLICY STATEMENT

Texas State University is committed to supporting the use of small and historically underutilized businesses.

1. SCOPE

   1. It is the policy of Texas State University to encourage the use of small and historically underutilized businesses (HUB) by making good faith efforts in the procurement of goods, services, and contract awards.

2. OVERVIEW

   1. Texas State has adopted the Statewide Procurement Division rules as their own in accordance with Texas Government Code §2161.003, State of Texas Comptroller’s Statewide Procurement Division Rules, Texas Administrative Code, Title 34; Part 1; Chapter 20; Subchapter D, Division 1, Texas Education Code §51.9335, and The Texas State University System (TSUS) Rules and Regulations, Chapter III section 18 (Historically Underutilized Businesses).

3. RESPONSIBILITIES OF THE HISTORICALLY UNDERUTILIZED BUSINESSES COORDINATOR

   1. The director of Procurement and Strategic Sourcing shall act as Texas State’s HUB coordinator and:

      1. have the authority to develop and implement policies and procedures necessary to comply with state HUB requirements;

      2. oversee record-keeping efforts to ensure the effectiveness of the HUB program and report the progress;

      3. submit required HUB reports;

      4. develop, implement, and maintain a marketing and outreach program;

      5. develop and implement a mentor protégé program;

      6. develop models of education for in-reach and out-reach activities;

      7. review and approve HUB subcontracting plans (HSP), evaluate contracts for HUB compliance; and

      8. encourage potential HUBs to go through the HUB Certification Program through the comptrollers office.

4. PROCEDURES FOR IN-REACH AND OUT-REACH

   1. Procurement and Strategic Sourcing may create a HUB advisory committee. The HUB advisory committee will consist of key campus purchasing staff and assist the HUB coordinator in:

      1. identifying potential HUB vendors of goods and services to stakeholders in their departments and divisions;

      2. attending HUB focused outreach events to meet HUB vendors and discuss future procurement opportunities in their department and division; and

      3. meeting with HUB vendors interested in providing goods and services to Texas State.

   2. The HUB advisory committee will encourage their departments and divisions to incorporate Texas certified HUB vendors in the procurement of goods and services for their areas.

   3. Procurement and Strategic Sourcing shall participate in educational out-reach activities by:

      1. attending Economic Opportunity Forums (EOF) and HUB related regional or statewide outreach events and hosting EOF events;

      2. attending meetings between HUB vendors and Texas State staff;

      3. attending construction solicitation to encourage the use of HUB subcontractors in the award process; and

      4. utilizing the Comptroller’s Statewide Procurement Division’s Centralized Master Bidders List to identify potential HUB vendors for the procurement of goods and services.

5. REVIEWERS OF THIS UPPS

   1. Reviewer of this UPPS includes the following:

      Position	Date
      Director of Procurement and Strategic Sourcing	December 1 E5Y

6. CERTIFICATION STATEMENT

   This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

   Director of Procurement and Strategic Sourcing; senior reviewer of this UPPS

   Associate Vice President for Financial Services

   Executive Vice President for Operations and Chief Financial Officer

   President