UPPS 05.03.20 - Office Photocopy Equipment Services

POLICY STATEMENT

Texas State University is committed to meeting the printing needs of university constituencies at lower costs while incorporating network security standards.

1. SCOPE

   1. This policy establishes procedures for Texas State University departments to procure office photocopy equipment services. Services include all maintenance, supplies, and repair (excluding paper).

2. PROCEDURES FOR OBTAINING OFFICE PHOTOCOPY EQUIPMENT SERVICES

   1. Ricoh will provide all office photocopy equipment services used by university departments. Office photocopy equipment is defined as any machine, photocopy machine, or duplicator which reproduces originals. Mimeograph or spirit or fluid duplicators are not included.

   2. Departments requesting machines should contact their Ricoh representative. The representative from Ricoh will assist by reviewing the user department’s needs and budgets and will recommend the most suitable equipment available.

   3. The user department will finalize the request, and Ricoh will place the order. The order will include prices charged and equipment model. If the recommended equipment is not acceptable to the department, the department may request a review by Ricoh.

   4. Departments will procure paper through a Veterans Heroes United in Business (VetHub) vendor, established stationary storefront, or TSUS Marketplace.

3. PROCEDURE FOR PURCHASING AND INSTALLING EQUIPMENT

   1. Authorized Ricoh representatives contracted through the university will provide office photocopy equipment services and will ensure that all conditions of the contract are met. This will include maintenance and service. The Ricoh representative will coordinate the installation of equipment with the individual university departments as requested.

4. REVIEWERS OF THIS UPPS

   1. Reviewer of this UPPS includes the following:

      Position	Date
      Associate Vice President for Marketing and Communications	June 1 E5Y

5. CERTIFICATION STATEMENT

   This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

   Associate Vice President for Marketing and Communications; senior reviewer of this UPPS

   Vice President for Marketing and Communications

   President