UPPS 08.03.03 - Campus Memorials

POLICY STATEMENT

Texas State University is committed to maintaining guidelines to provide memorials in the Texas State Memorial Garden dedicated to the memories of faculty, staff, students, and friends of the university.

1. SCOPE

   1. The Texas State Memorial Garden is dedicated to the memories of faculty, staff, students, and friends of Texas State University. This policy outlines the procedures for accepting and placing memorials in the Memorial Garden.

   2. Individuals may be memorialized at Texas State with a bronze plaque in a designated area known as the Memorial Garden. The Memorial Garden was established in 2009 and is used to honor faculty, staff, students, and friends of the university who have passed away. The Memorial Garden location is a shady spot between Lampasas and Flowers, just above the Reflections sculpture.

   3. Other policies regarding the establishment of endowments and donor funded naming opportunities may be found in UPPS No. 03.05.01, Soliciting, Accepting, and Processing Gifts and Grants from Private Sources; UPPS No. 08.03.01, Criteria for Namings; and UPPS No. 08.03.04, Public Art and Memorials. University Advancement maintains a Naming Toolkit for specifics on donor-funded namings.

2. PROCEDURES FOR APPROVING MEMORIAL REQUESTS

   1. The Office of Donor Relations will review requests for placing memorials on campus. If the location is in an area other than the Memorial Garden, Donor Relations will make a recommendation to University Advancement leadership who will determine if the request should be presented to the President’s Cabinet to make the final decision on the memorial location and design.

   2. Donor Relations reviews proposed memorials for individuals with a connection to Texas State, including students, alumni, active and retired faculty and staff, and donors.

      1. Memorials Honoring Students

         When family or friends of a deceased student request assistance in establishing a memorial, the Office of the Dean of Students determines if the deceased student was affiliated with a student organization that may sponsor the memorial. If there is no student affiliation, the family and friends assume sponsorship.

      2. Memorials Honoring Alumni

         If family or friends of a deceased alumnus are interested in erecting a memorial, the Texas State Office of Alumni Engagement works with the alumnus’ family and friends to pursue a memorial sponsorship.

      3. Memorials Honoring Faculty (Active or Retired)

         If family or friends of a deceased faculty member (active or retired) are interested in erecting a memorial, they are responsible for sponsoring the memorial. The Office of the Provost and Executive Vice President for Academic Affairs will work with the deceased faculty member’s family and academic colleagues to pursue the sponsorship.

      4. Memorials Honoring Staff (Active or Retired)

         If family or friends of a deceased university staff member (active or retired) are interested in erecting a memorial, they are responsible for sponsoring the memorial. The Texas State Staff Council and the home office of the deceased staff member may assist with the sponsorship.

      5. Memorials Honoring Donors

         If family or friends of a deceased Texas State donor are interested in erecting a memorial, University Advancement leadership will determine an individual within University Advancement that will work with the donor’s family or friends to pursue a memorial sponsorship.

   3. Sources other than university accounts must pay for all costs associated with memorials. Requests from support organizations that have university accounts will be considered but must be approved by a designated representative of University Advancement and the executive vice president for Operations and Chief Financial Officer.

3. PROCEDURES FOR MEMORIAL ACQUISITION, INSTALLATION, AND MAINTENANCE

   1. The requestor is fully responsible for the payment of the memorial plaque that is due when the requestors have approved the proof of the plaque.

   2. Donor Relations will present the requestor with two options for a bronze plaque, either $400 or $750, depending on the size of the plaque to be placed in the Memorial Garden. For consistency purposes, University Advancement will be responsible for ordering the item.

   3. The requestor is fully responsible for costs associated with installation of the item. University Advancement will work with Facilities for installation of the item requested.

   4. The Memorial Garden will be maintained by the university.

4. REVIEWERS OF THIS UPPS

   1. Reviewers of this UPPS include the following:

      Position	Date
      Vice President for University Advancement	January 1 E5Y
      Executive Director, Donor Engagement	January 1 E5Y

5. CERTIFICATION STATEMENT

   This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedures from the date of this document until superseded.

   Vice President for University Advancement; senior reviewer of this UPPS

   President